Instructions for Authors
Paper Preparation Guidelines

All papers must be submitted in the IEEE standard two-column format. Templates that can be viewed using Microsoft Word (MS Word), Adobe Acrobat Reader (PDF), and LaTex are available below.

Papers must be TWO (up to FIVE) pages in length, including text, references, and figures.

Additional page charges of USD 90 per page will apply for paper length in excess of TWO pages.

The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work. Upon the paper acceptance, a signed IEEE copyright form must accompany the submission of the final (camera-ready) manuscript. Papers submitted without copyright forms will be not be included in the proceedings. Instructions for electronically signing and submitting copyright forms will be made available on the paper submission website (EDAS).

Paper templates for download:

MS Word (for single/multiple authors with 1 affiliation)

MS Word (for single/multiple authors with 2 affiliations)

MS Word (for single/multiple authors with 3 affiliations)

MS Word (for single/multiple authors with 4 affiliations)

Please follow the above style accordingly for papers with 5 or more affiliations. Refer to the instructions in Section IV (A) of the template.

PDF (sample only for single/multiple authors with two affiliations, please follow the MS Word style instructions in Section IV (A) for other number of affiliations)

LaTeX (please follow the MS Word style instructions in Section IVA for other number of affiliations)


Presentation Guidelines

All papers must be presented in person at the conference in order to be included in the proceedings and submitted for inclusion in IEEE Xplore.

Oral Presentation

All oral (regular and invited) presentations will be allocated a 20-minute time slot, which include the presentation, question and answer session, and the transition to the next presentation. It is strongly recommended that speakers plan on a 15-16 minute presentation to allow 4-5 minutes for questions. Placards will be shown to alert the presenter.

Each room will be equipped with a personal computer running Microsoft Windows 7, Microsoft Office 2010, Adobe Acrobat Reader, and Flash (to handle Flash animations). The presentations must be saved in either PPT or PDF format so that it can be opened and ready to use. The room will have a projection screen, and the computer will be connected to the LCD projector.

Authors should ensure that their presentations are loaded into the computer in their assigned room 15 minutes before the beginning of the session. If the authors wish to use their own personal computer for the presentation, please approach the session chair to test out the projection before the start of the session. If there are video clips embdedded in your presentation slides, please test out your presentation before the session.

You can help to minimize any potential problems by saving your presentation in multiple formats (e.g. Microsoft PowerPoint 97-2003, 2007, 2010 and Adobe PDF), store your presentation in more than one media (e.g. a CD and a flash memory stick, etc.), and hand carry your presentation during travel.


Interactive Forum Poster Presentation

Rectangular boards with a usable area of 1.2 m wide and 2.3 m tall will be available for the presenter to attach the poster. Your poster should fit within these dimensions. Push pins or other attachment aids will be provided. As there will be no power outlets provided, your laptop should be fully charged if you wish to use it as part of your presentation. Each board will be marked with a poster ID number. Your poster number is available in the final program and presentation schedule.

Your poster presentation should be easily readable from 1.5 to 2 m (5 to 7 feet) away because people will view it standing or as they are walking by. A Sans-serif font type is recommended with the title fonts having a minimum of 48 points, author and affiliation fonts 40 points, and text fonts 28 points. Table and figure captions, references, and acknowledgments can have smaller font sizes.

Important points should be highlighted and arranged in a clear sequence. Graphical elements take on increased significance in the poster format and should be utilized accordingly. Do not simply reproduce your paper in large type. Poster sheets are usually arranged to be viewed from left to right and from top to bottom for an attractive and logical flow of information. If more than one page or sheet is used, it is recommended that these be numbered in the order in which the authors wish them to be viewed.

Additional tips for making an effective poster:

  • Plan your story before you begin.
  • Headings should be in uppercase and lowercase, not all capitals.
  • Do not use capitals or underlining to stress your point; use boldface font instead.
  • Leave "breathing space" around your text. Don't overcrowd your poster.
  • Try using photos or color graphs. Avoid long tables or long text blocks.
  • Spell check and proofread your poster.
  • Whenever possible, attach legends directly to your plots rather than using a legend box somewhere in the frame.

Authors should set up their posters at least 30 minutes before the start of the session and must be present at their posters throughout the session.

The session chair(s) for the oral and interactive forum sessions will have a form where they will indicate whether the paper was presented during the session, and the name of the co-author who will be presenting the paper. Please approach the session chair before the start of the session and make sure that he/she has marked your presence. If the form indicates that the paper was not presented, it will be automatically withdrawn from publishing in IEEE Xplore.